Computing Research Project

L04 Be able to use it tools to produce management information 4.1 Tools 4.1.1 Database -A database is a collection of information organized to provide efficient retrieval Examples: Phone book Address book Census Bureau data 4.1.2 Artificial Intelligence - Artificial Intelligence is the simulation of human intelligence processes by machines, especially computer system. 4.1.3 Spreadsheets - Spreadsheets is a file made of rows and columns that help sort data, arrange data easily, and calculate numerical data. 4.1.4 Internet - Internet is connecting a computer to any other computer anywhere in the world via dedicated routers and servers. Examples: Text Graphics Voice Video Computer programs

Apple is a prominent hardware and software company best known for its series of personal computers, the iPod and its innovative marketing strategies for its products. References What is Apple? - Definition from WhatIs.com WhatIs.com. (2017).  What is Apple? - Definition from WhatIs.com . [online] Available at: http://whatis.techtarget.com/definition/Apple [Accessed 2 Aug. 2017].

3.4 Types of information system 3.4.1 Management information systems - Computerized database of financial information organized and programmed in such a way that it produces regular reports on operations for every level of management in a company. 3.4.2 Others 3.4.2.1 Marketing information systems(sales performance,competitors etc) - System that analyzes and access marketing information, gathered from sources inside and out an organization. 3.4.2.2 Financial information system (financial costs, investment returns etc) - Type of business software used to input accumulate, and analyze financial and accounting data 3.4.2.3 Human resources information system (HR) (staffing, professional development etc) - basically an intersection of human resources and information technology through HR software. 3.5 Management Information system (MIS) 3.5.1 Features; Database Management - Ability to store data and make that data easy to retrieve by the system's users. Reporting -

LO3 Know the features and functions of information system 3.1 Features of information systems 3.1.1 Data - Data is information stored in its raw form.The data will then be summarised to create information which will be then be used by the different organizations. 3.1.2 People - People are another key feature of information systems and need to understand how the system works to maximized the potential of the data stored in the information systems. 3.1.3 Hardware - Hardware used in information systems depends on the size of the organisations is small then all the management and storage of information will be done on one or two computers which are used by the management. 3.1.4 Software - Software is a key component of any system as it is what lets the end the user access the sytem to enter and find information. 3.1.4 Telecommunications - Telecommunications is an organisation used as information may be sent to others over an internal intranet connection. 3.2 Functions

Data Protection Act 1998 The Data Protection Act is to protect your personal information is used by organisations, businesses or the government. Everyone responsible for using data has to follow strict rules called ‘data protection principles’. They must make sure the information is: -used fairly and lawfully -used for limited, specifically stated purposes -used in a way that is adequate, relevant and not excessive  accurate -kept for no longer than is absolutely necessary -handled according to people’s data protection rights -kept safe and secure -not transferred outside the European Economic Area without adequate protection Freedom of Information Act 2000 The Freedom of Information Act 2000 provides public access to information held by public authorities. It does this in two ways: public authorities are obliged to publish certain information about their activities; and members of the public are entitled to request information from public authorities. Computer

Business functional areas Sales Purchasing Manufacturing Marketing Finance Human Resource Administration Purchasing The purchasing department is responsible for buying materials, good and service needed to run a business. The purchasing department is responsible for communicating with external companies supplying the goods and services to ensure they can deliver the product. Roles of purchasing One role of the purchasing department is to procure all necessary materials needed for production or daily operation of the company or government organization. Finance The finance department needs to communicate information to and from all departments to ensure the business operates successfully. Roles of Finance 1. Budget and Forecasting 2. Bookkeeping 3. Reporting References Business Functional Areas - Content Writer Content Writer. (2013). Business Functional Areas - Content Writer. [online] Available at: http://www.contentedwriter.com/busi

Explain each characteristic of goof information 1.        Valid – Information that is correct -           Example : Information supply by a governing body, National statistics 2.        Reliable – information that you can rely on as being correct -           It will be from a valid and trusted source -           Example : information supplied by sales department to the financial department 3.        Timely   - information that is from the correct time period 4.        Fit for purpose – information the is relevant to what you need it for -           Examples 5.        Accessible – information that is stored in a way that is can be easily accessed at any time -           Example : website 6.        Cost effective – information that is worth investing the time and money to get help make business decisions -           Example : survey 7.        Sufficient –Accurate information helps business make the correct decisions -           Example : if a sale

2 Sources of information Internal information This is information which is only available to the business. This information will be private and accurate. Internal information may take the form of sales figures, personnel records, customer records, and financial documents such as trading, profit and loss accounts and the balance sheet. External information This is information which comes from outside the business. This is gathered via mainly secondary information methods such as newspapers and magazines, the internet etc. References BBC - Higher Bitesize Business Management - Business information and ICT : Revision Bbc.co.uk. (2017). BBC - Higher Bitesize Business Management - Business information and ICT : Revision. [online] Available at: http://www.bbc.co.uk/bitesize/higher/business_management/business_enterprise/business_information_ict/revision/1/ [Accessed 14 Jun. 2017].

1. Explain Information System Information System is a set of components for collecting, creating, storing, processing, and distributing information, typically including hardware and software, system users, and the data itself 2. Explain the type of information and give example: Qualitative Qualitative information is non numeric information based on the quality of an item or object. Example: If you were testing water then you might say that the taste is either nice or not so nice.  Quantitative Quantitative information is information than can be directly measured and can be seen as factual information rather than opinion. Example: When testing water the fluoride content of the water might be measured in milligrams.  Primary Primary information is information that you collect yourself.  Example of primary information Carrying out a survey or using sales figures from your own cash registers Secondary Secondary information is information that is collected